The ingenuity of the office space selection

We spend a significant part of our lives in our office and working place, therefore the location of our office, the well-being of our colleagues greatly influence the success of our company. We would like to ease Your difficulties in the office selection procedure with the following advice.

The first impression

The office is the showcase of the company; therefore the primary goal, within the financial limits, is to select an office which reflects the image, style and seriousness of our company, perhaps the target groups of your products, services. Significant conclusions can easily be drawn from the location of the office; on which floor of the building it is situated; whether it is an office in a flat or in an office building, whether or not it is easily accessible, are there parking possibilities, what kind of furniture are there in the office, is there air-conditioning, or not. The best solution is not always picking the cheapest office, as we might lose important businesses if the office awakes distrust in our partner.

Together with the partner and with competition

In order to have more efficient customer relations and also for work related reasons, it is worth to set up our office in the neighborhood of the specific client base. For example if you are working with the bank sector or financial companies, the downtown area is usually the best choice. It also would not hurt if we are close to those companies with whom we are in the same boat. It is also not negligible from a prestige point of view if the contractor is in the district or part of the city where the center of its industry is located. For example we can find next to each other the biggest advertising agencies, newspapers, book publishers.

Preferred areas, accessibility

The preferred location of the countryside cities is the downtown. The accessibility is an important factor when selecting an office. The best solution is if it is easily accessible both by car and by public transport, as it can be reached without delay even in case of traffic jams.

Office building or office in a flat

Both options have their advantages, disadvantages. The infrastructure and the services such as internet access, air-conditioning, phone network, cleaning and closed parking spaces are all already available in the office buildings. All of these services in the office in a flat require your own investigation. We need to deal with the internet, telephone, equipments, etc. All these can be taken as an advantage, because You can furnish and equip your office according to your own taste, which may create a “family” atmosphere, something that an office building is less able to provide. Furthermore, finding an office in a flat with a better view and accessibility is often cheaper and offers wider range of possibilities than an office building. However the parking may be the biggest problem, as offices in a flat rarely have their own parking spots and underground parking places, so parking on the street often causes extra cost for the company. The advantage could be also on the side of the office building, if we examine it from the expansion point of view. Our company sooner or later may exceed its size capacity and may require new spaces. We should consider this aspect as well before selecting the office.

Category

Office buildings are categorized into A, B and C categories. „A” represents the modern, newly built office buildings, which are equipped with all the necessary infrastructure, while „C” means the low-quality buildings. Beside these we can find premium category office buildings, which are marked as „A+”. The differences between the different categories are significantly reflected in the rental costs.

Closed, - or open space office

Both types have their own advantages and disadvantages. You can enjoy the benefits of the good atmosphere and the quick communication in case of an open space office. The constant noise is its disadvantage. It is recommended to choose this option if your activity does not require intense concentrating. In case it does, the closed office is more preferable.

The price and what it covers

Before asking for a price offer or starting the negotiation, it is recommended to find out how much are the rental costs of the „concurrent” office buildings located in the neighbourhood. It is also good to know the average prices of the office market. You should pay careful attention to the content of the offer, as it may occur that different additional costs, such as cleaning, are not calculated in the offer. Do not forget that in addition to the rental cost, there are common costs as well, which need to be paid monthly according to the actual consumption, or as a lump sum. To be able to compare the prices, you need to take into consideration the total cost in order to have a clear view of the most favourable office building.

Do not be afraid to bargain

The current excess supply in the office market gives a strong negotiating position to the tenants against the landlords. The proposed price should not mean the final contract price. The available discount rate depends on the size of the office space and on the rental length. These criteria and the price are inversely proportional, which means that the longer the rental period and the bigger the rental space is, the less the price/m2 will be.

Categories

Office buildings are categorized into A, B and C categories. „A” represents the modern, newly built office buildings, which are equipped with all the necessary infrastructure, while „C” means the low-quality buildings. Beside these we can find premium category office buildings, which are marked as „A+”. The differences between the different categories are significantly reflected in the rental costs.

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